Board Meeting Minutes
January 6th, 2010 - January 15th, 2010 - January 22nd, 2010 - February 16th, 2010
June 2010 - July 2010 -August 2010 - September 2010
October 2010 - November 2010 - December 2010
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June 2010 MT Bottle Call to Order 7:00 – motion cancelled- no quorum present Call to Order 7:40 – motion to convene – Yancy Dunn, Penny Stockholm 2nd – motion passed unanimously. Members present: Bobby Dunn, Yancy Dunn, Penny Stockholm, Betty Boyd, Nikki Carr, and Kim Harbour. Treasurer’s Report – Many teams have not paid in full. Penny Stockholm presented a list of fees still due to SRDA. Motion to accept (Betty Boyd, Yancy Dunn, 2nd) passed unanimously. Business: Bobby Dunn: Nomination of Chris Unrue to fill the position of Board Member at Large. Seat was vacated by Joe White. Motion to accept (Yancy Dunn, Kim Harbour, 2nd) passed unanimously. Nomination of Phil Dye to fill the position of Vice President. Seat was vacated by Jennifer Baker. Motion to accept (Nikki Carr, Penny Stockholm, 2nd) passed unanimously. Yancy Dunn informed board that Michael Barrett is over his limit of absences for scheduled meetings. If he misses any more he must automatically resign. Main order of business: Establishment of policy concerning theft from SRDA. Motion was made by Nikki Carr to amend the by-laws to include the following: If a member of SRDA steals money from the association, he/she is suspended for 1 year from any and all SRDA functions. At the end of that time, it is the responsibility of the suspended member to petition the active board of directors in writing for reinstatement. It is then up for debate and discussion, and reinstatement will be decided by secret ballot. Chris Unrue 2nd, motion passed unanimously. Existing incidence of theft: Due to a lack of policy, any existing theft will be handled on an individual basis. Chris Unrue made the following motion: The offending member is to be suspended for the remainder of this, summer, session. He must apply to the board at the end at the end of the session in writing for reinstatement. The request will then be open for debate and discussion, and reinstatement will be decided by secret ballot. Nikki Carr 2nd, motion passed (5-1) Take a Trip: Trip will be to Ft. Lauderdale. Establishment of room policy seems necessary. Yancy Dunn made the following motion. If there is an odd number of same-gender players going to a tournament for a Take-A-Trip, then the senior points-holder has first option of a single room. Penny Stockholm 2nd, passed unanimously. John Marenka, member in good standing, wished to address the board. He feels that certain current behaviors being displayed before, at or after events is unacceptable. He feels, in addition, that the league should address the issue. JT Sain, member n good standing, addressed the board. He feels that the association should distance itself from the bars. Keep SRDA and the venues separate. It is not the function of SRDA to police the bar, and it is not the function of the bar to police SRDA. Discussion/Decision: The board feels that the league is not responsible for policing the bars. There is no clear definition of unacceptable behavior in the by-laws. Members are not accountable to the association for personal behavior that does not directly affect the SRDA. Motion was made by Yancy Dunn to adjourn. Kim Harbour 2nd. Passed unanimously. |
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July 2010 7:00 Meeting called to order (Bobby Dunn, Phil Dye, Michael Barrett, Penny Stockholm, Nikki Carr, Chris Unrue, Kim Harbour, Betty Boyd. Yancy Dunn in attendance at 7:30 Business: Penny: Battle of Stones River pay-out and sign up fees. Will there be a tournament director? Discussion ensued. Conclusion: Motion was made by Yancy Dunn to appoint an ad hoc committee consisting of Phil Dye and Chris Unrue to determine pay-out amount and sign-up amount, and report back to the president and treasurer prior to creating and publishing the flier. Chris Unrue 2nd the motion. Passed unanimously. Flier must be ready prior to Music City Classic. Penny: Re: State Team event. Teams must let Penny know by July 31st, money must be into the state by August 14. Teams may signup at will, if there is a qualification issue, it will be dealt with on an individual basis. If there are more than 2 teams per gender, a qualifier will be held. Yancy: Request for a specific meeting time and date for by-laws committee. Penny Stockholm asked to defer the discussion until later into the meeting and Kevin Stockholm would like to address the board regarding this matter. Yancy: request discussion of a mentoring program. Deferred until a later date. Betty: Clarification on the membership status of Mike and Jackie Blanchard. Yancy Dunn confirmed. Phil: Concerned for the lack of Parliamentary Procedure during the meetings. Bobby Dunn addressed and said that the by-laws allow for the President to allow input from all members of the board. Parliamentary Procedure, as defined, allows little format for discussion or input form members at large or board members not on the agenda. Phil: would like to schedule a general membership meeting or even a mid-session captain’s meeting. Tabled for further discussion. Kevin Stockholm, STDA member in good standing, requested to address the board. Presentation of by-laws violations. Minutes must be posted. The minutes of the web site are severely in arrears. This looks very bad and there have been multiple complaints. In addition, there is a board member running all of the draws. Charlie’s doesn’t think this is fair. By-laws committee will meet Tuesday, July 20th, at Yancy and Bobby Dunn’s house. 7:00 p.m. All membership invited, committee consisting of Penny Stockholm, Kevin Stockholm and Yancy Dunn. Michael Barrett made a motion to amend the by-laws to make the running of a Take a Trip draw the ultimate responsibility of the bar. Kim Harbour 2nd. Motion passed unanimously. Phil Dye requested that if a board member is in attendance at the draw, they should run it. In the case of more than one board member in attendance, work it out between themselves and one of them run the draw for the bar. Michael Barrett made a motion to adjourn. Chris Unrue 2nd. Motion passed unanimously.
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August 2010 Old Business: Motion to convene was made by Kim Harbour, 2nd Betty Boyd. Motion passed unanimously. Treasurer’s Report was presented by Penny Stockholm. Motion to accept was made by Nikki Carr, 2nd Kim Harbour. Motion passed unanimously. Secretary’s Report was presented by Yancy Dunn. Motion to accept was made by Chris Unrue. 2nd Kim Harbour. Motion passed unanimously. Penny Stockholm reported that the Battle of Stones River had received ADO sanctioning and posting the fliers can now move forward. Summer Session Play-offs: President, Bobby Dunn, initiated discussion concerning the location of the summer session play-offs. Venues were drawn randomly: B Division- Kim Harbour @ Sullivan’s on Saturday, August 14, @ 2:00 A Division- Yancy Dunn @ Bullseye on Sunday, August 15 @ 6:00 Chris Unrue suggested drawing for the banquet in lieu of the traditional rotation. Chappy’s was drawn. Phil Dye made a motion for the following Banquet agenda: 4:30 play-offs, 5:30 awards, 6:30 draw. Kim Harbour 2nd. Motion passed unanimously. Betty Boyd asked about the possible addition of a sunshine committee for membership. Discussion about fair and equal treatment of membership followed. The conclusion was that a committee not be established. Battle of Stone’s River: Kim Harbour made a motion that a youth event be included in the Battle of Stones River. 2nd Penny Stockholm. Motion passed unanimously. Chris Unrue volunteered to run the event. A 9:00 time slot was suggested. Further discussion tabled until next meeting. Bobby Dunn presented that we are in need of 10 boards. Phil Dye will handle that. Phil Dye made a motion that Greg Crabtree be allowed to set up at the tournament and sell dart supplies. Kim Harbour 2nd. Motion passed unanimously. Penny Stockholm made a motion to allow Dave Cook to set up and sell sporting goods and awards at the tournament. Kim Harbour 2nd. Motion passed unanimously. Phil Dye made a motion to have an award in addition to money for the winners in each event at the tournament. Michael Barrett 2nd. Motion passed unanimously. Chris Unrue made a motion that Phil Dye order t-shirts for the tournament. Kim Harbour 2nd. Motion passed unanimously. Phil Dye also volunteered to take care of keg beer and sponsors for the boards. Sponsorship for the board will be $25 Take – A – Trip will be canceled Friday and Saturday night the weekend of the tournament. Other Business: The following members in good standing addressed the board regarding the reinstatement of Joe White: Terry Stewart Jennifer Stewart Jennifer Cagle Jaclyn Tarpley Tim Maloney Tommy LeMaster Franca King Chris Unrue made the motion to send the next TAT people to Austin TX. Nikki Carr 2nd. Motion passed unanimously. The cut off for points will be September 4th. Terry Stewart suggested that the board consider raising draw fees for Take A Trip to $10. Putting $6 toward the pay-out Betty Boyd made a motion to dismiss. Michael Barrett 2nd. Motion passed unanimously.
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September 2010 Bulls eye Sports Bar
Called to order at 7:00 by President Bobby Dunn, Motion made by Yancy Dunn, 2nd Phil Dye
In attendance: Bobby Dunn, Yancy Dunn, Phil Dye, Chris Unrue, Nikki Car, Michael Barrett, Betty Boyd, Penny Stockholm, (Kim Harbour absent, but voting by-proxy) First Order of business: Joe White, non-member, presented a letter expressing his intent to join SRDA at the beginning of this session. Bobby Dunn asked Joe to excuse himself while the board discussed the options. Bobby Dunn then presented the by-laws and informed the board that the only option open to us per the by-laws was a vote to deny membership which required a 2/3 majority of the board. Bobby Then asked Betty to step down for this vote as there is a distinct conflict of interest. Nikki Carr made the motion to deny membership; Penny Stockolm seconded. The votes were as follows: In favor: Penny Stockholm, Nikki Carr, Michael Barrett, Phil Dye. Opposed: Yancy Dunn, Chris Unrue, Kim Harbour (by proxy). Motion failed to receive 2/3 majority. Bobby Dunn presented a list of restrictions and bans for Joe White’s membership. Yancy Dunn made a motion that the suggested restrictions and bans be accepted, Phil Dye 2nd, motion passed unanimously. Bobby Dunn suggested that we do what we can as a board to let this issue die and move on as a board.
Ratings meeting: Teams were presented by Penny Stockholm. A Sunday night team needed to be added. Teams were ranked by ppd average. Motion to accept the ratings as presented made by Yancy Dunn. 2nd Phil Dye. Motion carried unanimously.
Some discussion about the Battle of Stones River took place.
Motion to dismiss made by Michael Barrett. 2nd by Nikki Carr. Motion passed unanimously.
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October 2010 In attendance: Phil Dye, Kim Harbour, Betty Boyd, Nikki Carr,
Michael Barrett, Penny Stockholm, Chris Unrue
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November 2010
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December 2010 In attendance: Phil Dye, Billy Graham, Kim Harbour, Penny Stockholm, Michael Barrett, Nikki Carr, and Rachel Russell Kim requested meeting called to order. Billy 2nd. Received copy of minutes for October and November. Minutes accepted. Received copy of Treasurer’s report. Report accepted. New Business: Mystery Out multiple pots: When there are multiple pots running, only the first pot of $800.00 will be drawn until the 2nd pot reaches $200.00. At that point, a chip will drawn for the $800.00 and if it is not hit, a chip will be drawn for the 2nd pot. If the 2nd pot reaches $800.00, it will be cut off and a 3rd pot started. The first two pots will each have a chip pulled until the 3rd pot reaches $200.00. Three chips will then be drawn. This will be a continuous cycle until an out is hit. IF A POT IS HIT, THERE WILL BE NO OTHER DRAW THAT NIGHT. Phil made the motion, Nikki 2nd. Vote was unanimous. Take a Trip updates: 1. November board meeting ruling to lose points if membership not paid is overturned. 2. FROM THIS POINT FORWARD, THERE WILL BE NO LOSS OF POINTS DUE TO NON-PAYMENT OF MEMBERSHIP FEES, UNLESS OTHER CIRCUMSTANCES OCCUR OUTSIDE OF MEMBERSHIP FEE. (Points can remain forever with stipulations.) 3. The fee is $5.00 a session, 3 times a year and is due the 1st Take a Trip played in a new session. 4. If membership fees are not paid, you may play as many draws as you would like, but you will not accumulate any points, nor will you be eligible for the mystery out or for a trip. 5. At any time a member and points may possibly be re-instated. One option is to pay all missing session and current fees and begin playing again. (The treasurer does have a record of payments and non-payments.) The second option is to pay the current session fee and have your points revert to zero. This will be the member’s choice. 6. A member in good standing (fees paid) has the option of declining multiple trips. There are no participatory requirements.
Playoffs: Format is best of 3 doubles cricket and doubles 501, and one team game of 1001. A Division playoffs will be Sunday, Dec 5th, at 5pm with Kim Harbour running. 1st option will be MT Bottle, 2nd option is Charlie’s Dart Country; dependent upon Thursday night outcome. B Division playoffs will be Saturday, Dec 4th, at 1pm, with Penny Stockholm running. Site will be MT Bottle or Charlie’s Dart Country, dependent on A Division site. Banquet will be Dec 19th at Bullseye. Penny to take care of catering and keg with assistance from Phil or Billy if needed. Overall Playoffs will begin at 3pm with a round robin between A/C Division, A/B Division, then if necessary B/C Division. Elections will be immediately following playoffs. Awards will be immediately following elections. Blind draw immediately following awards. $5.00 entry fee and is open to everyone. $100.00 will be added to the pot from SRDA. NO TAKE A TRIP DEC 24TH, DEC 25TH, DEC 31ST, OR JAN 1ST Chappy’s Take a Trip tabled for future discussion. Signups for Winter/Spring Session will be from Dec 19th through Jan 1st. You may hand in signup sheets at any Take a Trip or put in any SRDA box before Jan 1st. Ratings meeting Jan 3rd @ Captain’s meetings Jan 7th at Bullseye 7pm and Jan 8th at Charlie’s Dart Country at 6pm. Start of new session will be Sunday 16th and Thursday will be the 13th or 20th depending on number of teams compared to Sunday night.
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